Description | • researching markets to identify opportunities for events; • liaising with clients to ascertain their precise event requirements; • producing detailed proposals for events • agreeing to and managing a budget; • securing and booking a suitable venue or location; • Ensuring insurance, legal, health and safety obligations are adhered to; • coordinating venue management, caterers, stand designers, contractors and equipment hire; • Organizing facilities for car parking, traffic control, security, first aid, hospitality and the media • Identifying and securing speakers or special guests; • planning room layouts and the entertainment programmed, scheduling workshops and demonstrations; • coordinating staffing requirements and staff briefings; • Selling sponsorship/stand/exhibition space to potential exhibitors/partners; • preparing delegate packs and papers; • liaising with marketing and PR colleagues to promote the event; • liaising with clients and designers to create a brand for the event and organizing the production of tickets, posters, catalogues and sales brochures; • coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly; • overseeing the dismantling and removal of the event and clearing the venue efficiently; • Post-event evaluation (including data entry and analysis and producing reports for event stakeholders) |
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