| Description | All Secretarial and office management works. - Assisting the Chairman with administrative tasks. - Setup the chairmans travel arrangements. - Setup accommodation and entertainment arrangements for the chairmans visitors. - Provides the highest level of administrative and secretarial support. Serves as a liaison between key management personnel, administrative correspondence, memorandum, minutes, reports, etc. - Maintenance and oversight of files (electronic filing system). - Maintaining up-to-date chairman agenda and management of calendars - Daily oversight and management of incoming and outgoing mail. - Working knowledge of all records, policies, and publications. - Handling and following-up the documents flow to and from the chairman’s Offices and follow-up on the implementation of the written recommendations. - Building and up-dating a data-base for chairman professional relationships. - Dispatching season’s greetings and New Year gifts for local VIP customers. - Take minutes of meeting, put the taken decision in an action plan then send it to the relevant attendees. - Organizing the office layout and maintaining supplies of stationery and equipment. - Maintaining the condition of the office and arranging for necessary repairs |
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