| Description | 1- Gives secretarial support to the Department Manager. 2- Manages the daily calendar and coordinates scheduled appointments. 3- Keep track of and Follows up on all pending and important issues 4- Screens incoming calls and correspondence and responds independently when possible. 5- Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters. 6- Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs. 7- Complete forms in accordance with company procedures. 8- Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revision 9- Prepares Power Point presentations once the material is prepared 10- Prepares meeting’s agenda. 11- Records the minutes of all Board meetings as well as the minutes of any committees to which the Secretary is assigned, making sure that all actions are duly noted. 12- Keep a record of all policies approved by the Board in the associations policy manual 13- Ensures minutes are distributed to members shortly after each meeting 14- Maintains and establishes an updated filing system and database. 15- Prepares confidential correspondence and reports. 16- Arranges detailed travel plans, routes, and gathers needed for travel-related meetings. |
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