Regional Director Secretary - Mivan Limited

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Mivan Limited
Regional Director Secretary
very good spoken and written English ability to translate from Arabic to English & vice verse
Full Time
•Performing all secretarial/administrative tasks as required by the Regional Director •Collating and producing on time high quality weekly/monthly reports for Board Meetings •Handle all internal and external post, screening where appropriate and preparing typed letters of response ready for signature. •Maintaining filing systems in accordance with Mivan approved procedures •Welcoming all visitors for the Senior Management team and ensuring that meeting room diaries are kept up to date •Prepare for executive meetings and co-ordinate for the provision of refreshments as required •Liaise with the Transport Coordinator on a daily basis to ensure that requirements are met effectively and that tasks are distributed through out the team to ensure optimal efficiency of resources •Research travel options in order to present Senior Management with best values options for domestic and international outbound travel as required in an accurate and efficient manner •Maintain accurate record keeping with regard to Senior management leave, whereabouts and business travel •Liaise with IT / HR departments to ensure that contact information for site personnel is updated on a regular basis and communicated electronically to all staff •Undertake to fulfil the role of Document Control for all incoming and outgoing correspondence relating to site-wide issues •Ensuring stationery supplies and office equipment are maintained.
•Bachelor degree. •Experience in a similar role, preferably for senior management member/Director •Exposure to construction environment is an advantage •Very good communication and organization skills •The ability to effectively deal with visitors and use your own initiative •Maintain very good internal & external relation ship with team members & service providers at all levels confidently whilst maintaining strict confidentiality at all times
6 - 9 Years.
Very good IT skills including Microsoft Office and Outlook
Reham Hassan


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