Description | • Oversee all aspects of general office coordination. • Maintain office calendar to coordinate work flow and meetings. • Maintain confidentiality in all aspects of client, staff and agency information. • Monitor and assist with maintenance of the organization’s website. • Interact with clients, vendors and visitors. • File and retrieve organizational documents, records and reports. • Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping. • Create and modify documents such as invoices, reports, memos, letters and financial • statements using word processing, spreadsheet, database and/or other presentation • software such as Microsoft Office, QuickBooks or other programs. • May conduct research, compile data and prepare papers for consideration and • presentation to the Executive Director, staff and Board of Directors • Set up and coordinate meetings and conferences. • Prepare agendas and make arrangements for committee, Board or other meetings. • Interact with the organization’s Board of Directors. • Compile, transcribe and distribute minutes of meetings. • Make travel arrangements for staff, board and volunteers. • Support staff in assigned project‐based work. • May supervise volunteers and other support personnel. • Assists in special events. • Assist with overall maintenance of the organization and its offices. |
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