Junior Administrative Assistant

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Administrative Assistant
Very Good English
Full Time
• Oversee all aspects of general office coordination. • Maintain office calendar to coordinate work flow and meetings. • Maintain confidentiality in all aspects of client, staff and agency information. • Monitor and assist with maintenance of the organization’s website. • Interact with clients, vendors and visitors. • File and retrieve organizational documents, records and reports. • Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping. • Create and modify documents such as invoices, reports, memos, letters and financial • statements using word processing, spreadsheet, database and/or other presentation • software such as Microsoft Office, QuickBooks or other programs. • May conduct research, compile data and prepare papers for consideration and • presentation to the Executive Director, staff and Board of Directors • Set up and coordinate meetings and conferences. • Prepare agendas and make arrangements for committee, Board or other meetings. • Interact with the organization’s Board of Directors. • Compile, transcribe and distribute minutes of meetings. • Make travel arrangements for staff, board and volunteers. • Support staff in assigned project‐based work. • May supervise volunteers and other support personnel. • Assists in special events. • Assist with overall maintenance of the organization and its offices.
Knowledge of principles and practices of basic office management and organization. Knowledge of the basic principles and practices of bookkeeping. Ability to work well either alone or as part of a team.
1 - 2 Years.
Mohamed ElEbrashi


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